Annual Meeting Minutes

Long Riders Annual Meeting – 2009 Recap (Held Feb 28, 2009)

Meeting called to order by LPL at 10:05 AM

29 members present

Announcements made by LPL
Meeting rules ready by LPL

2008 minutes read by JG
Heavy Bear motioned to discuss distribution of member list, deferred to later in meeting
Motion to pass – HB, second by Mebbe, carried.

Paymaster’s Report: LPL gave Paymaster’s report in Calamity Janet’s absence, including details on 3-day shoot fee. Additional details broken out for members to review if they wished to.

HB submitted idea to open 3-day to vendors and collect setup fee, tabled to later in meeting.

Motion to accept financial report by Rios, 2nd Lefty, carried.

Foreman’s Report: read by RR

Rios suggests “easy-up” canopies and to disallow carts under them unless raining. Rios gave sourcing and price info, BJs, $100 on sale, for Vile Bunch consideration.

Motion to accept RR report by Tombstone, 2nd by BH, carried.

Range Safety Report: read by NK.

Motion to accept by HB, second Tombstone, carried.

Scenario Hand Report: by JG
Motion to accept report by HB, 2nd by RR, carried.

Trail Hand Report: given by JG in GBH’s absence.
Motion to accept report by Rios, 2nd by Laredo Kidd, carried.

Newsletter Editor Report: given by JG in DN’s absence.

Motion to accept report by Badfingers, 2nd by RR, carried.

TG Report: read by NK
Motion to accept report by Mean Ole Dog, 2nd by Mebbe, carried.

Trail Boss Report: read by LPL

Motion to accept report by Rios, 2nd by Capt. Thomas, carried.

Break – Return 11:50

Elections: Current slate of nominees:

Trail Boss: LPL
Foreman, RR
Paymaster: C. Janet
Clerk: C. Jack
Safety Officer: NK

There were no further nominations from the floor.

Motion to accept slate as ready by Uncle Roj, 2nd Tombstone, carried.

Motion to cast one ballet for accepted slate by Laredo Kidd, 2nd Rios, Carried. Slate elected to board for 2009.

Old Business

Review of website impact shared with club, significant financial gains by using the website and other process changes. Income up, expenses down. No other old business.

New Business

Bylaws were checked regarding sending notices for annual meeting, bylaws read that notification is to be sent to mailing ‘or to another address on record with the club’, so e-mail notifications do no require a bylaws change.

Kickoff party: April shoot will have one, after 3 scenarios + long range. Tombstone motioned that Long Riders do this every year, second Laredo Kidd, carried.

Dues: $25 to renew, $35 after Jan 1 or for brand new member. Dues to remain the same.

Finances: Review of the last 3 years of financials discussed. 2009 projections and objectives also reviewed including focus on 3-day shoot and methods to increase revenue and decrease expenses. Options shared with members.

Lefty motioned to add a line item to 3-Day Application for photos for an extra $5 charge, second Mean Ole Dog, carried.

Mean Ole Dog motioned to put a checkbox on the 3-Day Application if a scenario packet is desired in the shooter’s 3-Day packet, HB second, carried. NO change to shoot fee structure for the 3-Day Shoot.

Targets: We are looking at options to replace cupping targets. “Evil Roy” target demo’ed for club. Laredo Kidd made motion to replace targets as Long Riders can afford them, at Vile Bunch’s discretion, 2nd HB, Carried.

Elk Creek Ken offered a $50 challenge donation to other club members. Laredo Kidd quickly matched it. Other members started to offer purchasing an entire target for the club.

The Vile Bunch offered: if a member pays $95 for a new target for the club, they get a free old target + stand. Several members signed up to do this: South Dakota Slim (2), Bum Thumb (1), W Clemnos (1), Lucky Dog (1), JG (1), Uncle Rog (1), Sandy Steele (1), Nawlins Kid (1), and LPL (1). After everyone who purchases new targets receives their free old target + stand, the Vile Bunch may offer old targets for sale.

Website: LPL is working on a new site that will allow easier Vile Bunch use and newsletter creation. Member accounts may be issued in the future, possibly allowing the membership roster to be viewed (with password protection). Tombstone motioned for LPL to see if members will allow sharing of phone info on site, 2nd ?? carried.

3-Day Caterer: had problems with food last year. Bum Thumb motioned to investigate alternatives, 2nd Fuller Beans, carried.

3-Day Shoot Theme Proposals: Famous Gunfights, Films of __ (pick an actor), Spaghetti Westerns, The Quick and The Dead… Motion for Famous Gunfights by Uncle Rog, 2nd Elk Creek Ken, carried.

Other: Elk Creek Ken requests more scenarios using derringer or pocket pistol, 2 stages per match, OK. Requirements for acceptability of pistol to be used discussed.

Swisher offers period “sign” displaying year, for use in group photos at 3 Day Shoot(for easier year identification). Capt. Thomas volunteered to assist Swisher.

Tombstone asked if we could track number of hits on the website.  LPL will investigate.

Motion to adjourn – JG, 2nd RR – Carried at 13:44.

Respectfully submitted by JG, substituting for Cactus Jack